WCBVI APH Consumables and Capital Equipment Procedures

FERPA Disclaimer

To comply with FERPA/HIPAA governance and PII, we are unable to accept student names via e-mail or other electronic format.  Only faxed or mailed forms will be processed. 

For information regarding FERPA/HIPAA, please visit The US Department of Education FERPA Guidelines for Students

If you have further questions please contact:

Marilyn Connolly
AIM Coordinator
Phone: (608) 758-6146
Toll Free: 1-866-284-1107 x6146
Email: marilyn.connolly@wcbvi.k12.wi.us

General APH Guidelines

Please note that to receive consumable materials or to borrow equipment purchased with APH Quota funds (including high cost technology such as MATT Connects or Orbit Talking Calculators), the following requirements must be met:

  • The student must be currently on the APH registry
  • The student must have a FERPA waiver on file with APH
  • Semester loans are due back the third Friday in December and the third Friday in May.  Please consult the Loan Agreement form you receive with your equipment for the exact date
  • Long term loans must be returned to WCBVI when the student leaves the district, leaves the state, or is no longer eligible for special education due to ageing out or graduation.

APH High Cost Technology Loan Procedure

To borrow technology in our APH Loan Library, a Capital Equipment Loan Agreement Form must be submitted via fax or mail.  The form must be legible and all fields must be completed, which includes the signature of the special education director/LEA.  Please note that due to FERPA laws, we cannot accept submissions via e-mail or in any format other than fax or mail.

APH Consumables

Items requested on an APH Consumable Form do NOT need to be returned to WCBVI.  The items requested must be used with a student who is on the APH registry. If you are requesting APH consumable items, please mail or fax the APH Consumables Form to:

Marilyn Connolly, AIM Coordinator
WCBVI Outreach
1700 West State Street
Janesville, WI  53546
Fax: 608-758-6169

To expedite your request, please ensure that all fields have been completed, including the APH Catalog Number, which can be found in the online catalog.

WCBVI Category 1 APH Loan Items

The following items are marked as Category 1 Loan Items because they are not advanced technologies which regular updates. Please fax or mail the Capital Equipment Loan Agreement form to:

Marilyn Connolly, AIM Coordinator
WCBVI Outreach
1700 West State Street
Janesville, WI 53546
Fax: 608-758-6169

Book Port Plus

Book Port DT

Light Boxes

Perkins Braillewriters

Smart Brailler – Semester Loan

Video Mag HD Handheld Video Magnifier

Color Star Color Analyzer

WCBVI Category 2 APH Loan Items

The following items are marked as Category 2 Loan Items because they require frequent updates and maintenance.  Please fax or mail the Capitol Equipment Loan Agreement form to:

Amy Snow, Statewide AT Consultant WCBVI Outreach
1700 West State Street
Janesville, WI 53546
Fax: 608-758-6169

Braille Trail Reader LE

MATT Connect – Semester Loan

Orion TI-30XS MultiView Talking Scientific Calculator – Long Term Loan

Orion TI-84 Plus Talking Graphing Calculator  – Semester Loan

Orbit Reader 20 (Discontinued) – Long Term Loan